Relocating to another country, especially to a developed country like the UK, can be an exciting journey. If it is your residence that you are relocating it involves responsibilities such as arranging accommodation, utilities, and taking care of the family. Office relocations have complex requirements compared to moving a home. It involves taking care of fragile electronics as well as informing the stakeholders on the move.
Taking advice and assistance from reputed international relocation companies UK is a wise decision. However, understanding certain pitfalls in a move can help to navigate the process better.
Office Moves: Common Mistakes to Avoid
- Ignoring Proper Planning
Without a plan the move can get delayed, exceed budget or face logistical issues that may result in damage to fragile equipment. In a nutshell, important tasks may be overlooked or poorly coordinated. A checklist needs to be maintained to support effective planning.
- Not Involving Key Stakeholders
Here key stakeholders are the employees. Informing them at the last moment is not advisable. Surprising the employees with sudden changes leaves them unprepared. In the new location, they start working on random spaces without considering proximity to resources or productive working arrangements. If they are informed early on the moving date, location of the new office, and office arrangement in this space, it will enable them to plan accordingly. Moreover involving the staff in the moving can reduce the manpower required to handle equipment.
- Not Involving the IT Team
The IT team needs a briefing or in-person visits to the new office. Only then they can estimate the compatibility of existing equipment upon relocation. They may even suggest necessary upgrades. Network setups, telecommunications, and data migration are other IT areas that need to be handled. Ignoring this will result in work disruptions and reduced productivity in the first few days of moving.
- Carrying Unnecessary Items
Office moving involves transporting furniture and electronics. Decluttering is essential at this stage to avoid old and scrapped items. Even the best international moving companies UK have noticed an increase in transportation costs and poor space utilisation resulting from carrying unwanted office junk. In this case, having an inventory list can be of help. Thus unnecessary items can be disposed of before the move.
- Choosing the Wrong Location
The choice of a wrong location without client accessibility, public transport facilities, and other basic amenities can impact client relationships, employee morale, and productivity. For employees, office relocation can even mean longer office commutes, higher transportation costs, and a distortion in work-life balance. So it is essential to consult with these stakeholders before choosing a new office location.
- Ignoring the Right Packing Materials
Fragile electronic equipment needs safe packing materials like bubble wrap, packing tapes, and good quality adhesives. International relocation companies in UK with attention to detail also ensure the right packing boxes for office relocation. They will inspect your site and evaluate the inventory that needs transportation. This is essential since such a move involves valuable and breakable items.
- Avoiding Expert Opinion
Saving money should not be done by risking the valuables. Experience can be of great help to avoid potential losses. Therefore hiring the best international relocation company in UK instead of a cheap one will be a worthy investment.
With Helpxpat all these mistakes are foolproofed. Our professional team looks into every detail to ensure a perfect office move that aligns with your productivity goals. Whether it is logistics or legal complications we are here to give comprehensive assistance throughout the move.